At Vanguard Management Group, we understand that transitioning from one community management company to another can be a daunting task. That's why we're here to make it as smooth and stress-free as possible for you.
Our team will handle every step of the transition process, ensuring that everything is taken care of efficiently and effectively. With our expert guidance, you can feel confident in your decision to join our community management family. Let us help you make the switch today.
Community Management Transition: The Notification and Records Request
If you're in the process of terminating a community management company, we're here to make the transition as smooth as possible. With your permission, we can help prepare the termination letter and provide a written record request that includes all necessary information, from vendor contacts to insurance policies and everything in between. We know your time is valuable, so we'll make sure everything is available online and ready to go immediately.
At our company, we've worked with most management firms in Florida, so you can trust us to handle the transition with care and attention to detail. We'll start the transition process on the day you sign our management agreement, and we'll work closely with you every step of the way. We'll review your insurance policy to ensure continued coverage during the transition period, and we'll exchange information with your vendors and service providers to ensure payments continue as usual.
Please note that our policy is to require licenses, insurance, and workers' comp documentation prior to making payment. If your board uses service providers that are lacking in these areas, we can still work with them, but we'll require a waiver and document the matter in the minutes.
We'll also open a new bank account in the association's name and work with your company to ensure the transition of funds goes smoothly. In the days leading up to our official start date, we'll work closely with the board and any committees to make sure we're all on the same page and moving in the same direction. We're here to help, so please let us know if you have any questions or concerns.
A Detailed Community Management Plan with the Board
Vanguard Management offers a FREE and comprehensive operational audit of your community, covering everything from the latest and greatest industry practices for receivables to a thorough review of your community's violations, documents, and board objectives.
Our audit covers everything you need to know, including the latest and greatest industry practices for receivables and some amazing alternative solutions. We'll also provide you with a thorough review of your community's violations, documents, and board objectives. Plus, we've got financial advice for short-term, mid-term, and long-term planning.
But wait, there's more! We know you're always looking for ways to save money, so we've got some proactive and cost-saving ideas for amenities that will help you plan for tomorrow's costs.
Upgrade Your Community Management: Partner with Vanguard Management for a Smooth Transition
We start by inspecting your community with the board and any appropriate committees to make sure we fully understand the items that you wish to enforce and to what extent. We know that some associations fine to achieve compliance while others turn matters over to an attorney after letters from the management company have been ignored. Whatever your preference, we'll work with you to make sure your community is running smoothly.
Before we even start working officially, we'll meet with the Board to determine how we can best manage your community. We'll even draft a letter of introduction to the members of the community and ask for some verification information to ensure that we have all homeowners in our system registered by their proper names and locations. We want to make sure we're starting off on the right foot!
We'll also recommend another mailing explaining the personal maintenance of their homes that is required of them by their CCRs. And to give owners a grace period, we recommend allowing them thirty days to correct any deficiencies prior to the commencement of our enforcement policy.
But our relationship doesn't end there. We see our partnership with your community as just that - a true partnership. It requires performance from both partners, so we'll work hard to provide clear and achievable instructions, and in return, we'll provide accountability to the board to ensure that we are upholding the conditions and provisions of our management agreement.
In the eyes of the membership, any actions or reactions by the management company or by the board reflect either positively or negatively on both parties. That's why we're committed to starting this relationship off right. With over thirty years of experience, we know we can make this happen.
Contact us today to get started with Vanguard Management!
