Every HOA community needs a little help, even if it’s not in the form of full-service management.
HOA Management Alternatives You Can Count On
Many self-managed associations across the Tampa area don’t necessarily need extensive management services. This is why Vanguard Management Group offers a la carte services to HOAs, big and small.
With these alternatives, you can choose which services you want to employ.
Expert Accounting Services
Welcome to Vanguard Management Group's Accounting section, where we take pride in providing exceptional accounting services to our clients. Our departmentalized, in-house staff is here to ensure that your community's financials are handled with the utmost care and expertise. Here are some of the ways we can assist you:
- Customized reporting options: We understand that each community has unique financial needs, which is why we offer customized reporting options. Our team will work with you to create reports tailored to your specific requirements, ensuring that you have the information you need to make informed decisions.
- Budget preparation: One of the key components of financial management is budget preparation. Our team is here to help you develop a budget that is realistic and achievable. We'll work with you to identify your community's financial goals and create a budget that meets those goals while staying within your means.
- HOA accounting: We specialize in HOA accounting and understand the unique financial requirements of homeowner associations. Our team is well-versed in the regulations and guidelines that govern HOA accounting, and we'll ensure that your community's financials are in compliance.
- Financials by the 10th business day: We know that timely financial reporting is essential for effective community management. That's why we guarantee that your community's financials will be available by the 10th business day of each month. You can count on us to provide accurate, up-to-date financial information when you need it.
Streamlined Assessment and Collections
Welcome to Vanguard Management Group's Assessment and Collections section, where we understand that timely and accurate assessment and collection management is crucial for community operations. Our team is dedicated to providing expert services to ensure that your community's financial needs are met. Here are some of the ways we can assist you:
- Credit card, eCheck, coupon, ACH: We offer various payment options to accommodate homeowners' preferences. From charge cards to eCheck and coupons, we provide seamless payment processing for your community.
- Customized automated processing: We understand that every community has its unique financial needs, which is why we offer customized automated processing. Our team will work with you to design a payment processing system that fits your community's requirements, so you can focus on managing your community without hassle.
- Tracking collections and assisting counsel: Our team is experienced in tracking collections and can provide counsel assistance when required. We'll ensure that your community's financials are up-to-date and that legal requirements are met.
At Vanguard Management Group, we take pride in providing streamlined assessment and collections management services for our clients. We believe in taking the burden off of community managers so they can focus on what matters most: building a thriving community. Contact us today to learn more about how we can help you manage your community's financial needs.
Efficient and Secure Expense Payment Solutions
Welcome to Vanguard Management Group's Paying Expenses section, where we offer efficient and secure expense payment solutions for your community's financial management needs. Our team is dedicated to providing expert services to ensure that your community's expenses are paid on time, every time. Here are some of the ways we can assist you:
- Payables lockbox captures invoice image: Our payables lockbox captures an image of each invoice, making it easy to manage and review expenses. This streamlined process ensures that expenses are processed quickly and accurately, giving you peace of mind.
- Online portal for Board review and approval: Our online portal makes it easy for board members to review and approve expenses from anywhere, at any time. This feature ensures that your board has access to up-to-date financial information, allowing them to make informed decisions quickly.
- Checks issued upon expense approval: Once expenses are approved, we issue checks promptly. We understand the importance of timely payments, and we'll ensure that your community's expenses are paid on time every time.
- Online activity retained for perpetuity: All activity is retained in our online portal for perpetuity, providing a transparent and secure record of all financial transactions. This feature ensures that your community's financial history is easily accessible, making it simple to manage expenses and plan for the future.
At Vanguard Management Group, we take pride in providing efficient and secure expense payment solutions for our clients. Our streamlined process ensures that your community's financial needs are met while saving you time and effort. Contact us today to learn more about how we can help you manage your community's expenses.
Exceptional Customer Service for Hassle-Free Community Management
Welcome to Vanguard Management Group's Customer Service section, where we believe in providing exceptional customer service to our clients. Our team is dedicated to ensuring that your community management needs are met with the utmost care and expertise. Here are some of the ways we can assist you:
- Get answers from “live” customer care representatives: Our team of customer care representatives is available to answer your questions and provide assistance. You can expect prompt and courteous service from our team, as we believe that excellent customer service is a cornerstone of our business.
- Extended customer service hours: We understand that community management needs can arise at any time, which is why we offer extended customer service hours. Our team is available to assist you outside of regular business hours, ensuring that your community's needs are met promptly.
- Pay by ACH, charge card, eCheck, coupon: We offer various payment options to accommodate homeowners' preferences. Our payment options include ACH, charge card, eCheck, and coupons, providing flexibility and convenience for your community.
- Forms-apps by download, fax, or online completion: We offer easy-to-use forms and applications that can be downloaded, faxed, or completed online. Our streamlined process makes it easy to manage your community's paperwork, ensuring that your community's operations run smoothly.
- Track critical dates such as insurance expirations: We understand the importance of tracking critical dates such as insurance expirations. Our team is here to ensure that your community is compliant with regulations and guidelines, providing peace of mind.
- Self-Managed Homeowner Associations and Self-Managed Condominiums: We offer exceptional customer service for both self-managed homeowner associations and self-managed condominiums. Our team is here to provide expert guidance and support, ensuring that your community's financial needs are met.
At Vanguard Management Group, we believe in providing exceptional customer service to our clients. Contact us today to learn more about how we can help you manage your community's needs.
Efficient and Convenient Online Tools for Streamlined Community Management
Welcome to Vanguard Management Group's Online Unlimited Access Tools section, where we offer efficient and convenient online tools for streamlined community management. Our team is dedicated to providing expert services that make community management hassle-free. Here are some of the ways we can assist you:
- A/P approval and payment: Our online tools allow for easy approval and payment of accounts payable. This streamlined process ensures that your community's bills are paid on time, every time.
- Bank activity, financial reports, detailed collections info: Our online portal provides access to bank activity, financial reports, and detailed collections information. This feature ensures that your community's financial information is up-to-date and easily accessible.
- Owners and occupants with violations and ARC requests: Our online portal makes it easy for owners and occupants to report violations and submit architectural review committee (ARC) requests. This feature ensures that community rules and regulations are followed while streamlining the reporting process.
- Issue or review work order reports and notes: Our online tools allow for easy issuance and review of work order reports and notes. This feature ensures that maintenance and repairs are carried out promptly and effectively.
- Web portal for owners with the ability to report and receive updates on R&M, review payments history, and make electronic payments: Our online portal provides owners with the ability to report and receive updates on repair and maintenance (R&M) requests, review payments history, and make electronic payments. This feature ensures that owners have access to up-to-date information and can manage their community-related tasks conveniently.
At Vanguard Management Group, we take pride in providing efficient and convenient online tools for streamlined community management. Our team is dedicated to making community management hassle-free, so you can focus on building a thriving community. Contact us today to learn more about how we can help you manage your community's needs.
Flexible A La Carte Services for Tailored Community Management
We offer flexible and customizable services for tailored community management. Our team is dedicated to providing expert services that meet your community's unique needs. Here are some of the ways we can assist you:
- Inspections: Our team can conduct inspections of your community's common areas, identifying issues that need to be addressed. This feature ensures that your community's common areas are well-maintained and safe for all residents.
- Repairs, Maintenance, and Improvements: Our team can assist with repairs, maintenance, and improvements to your community's common areas. We'll ensure that your community's facilities are in good condition and that necessary repairs are carried out promptly.
- Covenant Enforcement (Violations): Our team can assist with covenant enforcement, ensuring that community rules and regulations are followed. We'll work with homeowners to resolve violations and ensure that your community remains a pleasant place to live.
- Implement Fining Committee: Our team can help you implement a fining committee to ensure that community rules and regulations are followed. We'll work with homeowners to resolve violations and ensure that your community remains a pleasant place to live.
- Online Architectural Review and Processing: Our online portal makes it easy to manage architectural review and processing. Homeowners can submit requests online, and our team will review and process them promptly. This feature ensures that community rules and regulations are followed while streamlining the review process.
At Vanguard Management Group, we understand that each community has unique needs, which is why we offer flexible and customizable A La Carte Services. Our team is dedicated to providing tailored services that meet your community's needs while ensuring that community rules and regulations are followed. Contact us today to learn more about how we can help you manage your community's needs.
